The Medical Transcription Process Explained

Medical transcription involves a medical transcriptionist listening to audio files recorded by medical professionals and transcribing these files into a document while checking for errors. It plays a very significant role in the healthcare industry by saving physicians and other medical professionals a great deal of time and effort and allowing them to focus on patient care.

Medical transcription is needed for a wide variety of reports including history and physical exam reports, patient discharge summaries, emergency room reports, x-ray reports, operative reports, and chart notes. Let’s take a closer look at the medical transcription process.

Step 1: Medical Professional Dictation

The medical transcription process begins when a medical professional records patient related information into a phone, hand-held digital recorder, or another digital recording device. It’s imperative that the medical professional uses a technologically advanced recording device so that the quality of the recording and accuracy of the transcribed documents do not suffer.

Step 2: Transmitting Voice Files

After the voice files have been completed, they can be uploaded to a secure server so that medical transcriptionists can download them and begin transcribing them.

Step 3: Transcribing Voice Files Into Text

During this step, medical transcriptionists will listen to the voice files and use special foot pedals to replay the files. The medical transcriptionist will type exactly what they hear and save editing for the next step. In the event of an unclear or incomplete voice file, the medical professional who recorded it will be contacted and asked to clarify.

Step 4: Editing Transcribed Files

After the voice files have been transcribed, they will be thoroughly proofread and edited. Any errors or inconsistencies will be removed. At Fast Chart, we pride ourselves on our 98.5% accuracy rate, meaning medical providers that use our medical transcription services can enjoy accurate, structured, encoded, and shareable medical documents.

Step 5: Sending the Edited Files

The last step of the medical transcription process involves sending the edited files to the medical facility through a variety of methods such as fax, modem, email, and Internet file transfer. It’s essential that these files reach the medical facility as quickly as possible.

Interested in Medical Transcription? Contact Fast Chart Today

If you’d like to learn more about outsourcing medical transcription and the medical transcription process at Fast Chart, we encourage you to contact us today at 919-477-5152 or via our online contact form.

With our medical transcription services, you can increase your workflow and productivity, reduce accounts receivable cycles, speed up reimbursements, streamline business processing effectively, assure data quality, and so much more.

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