Medical Transcription Services and HIPAA

hipaa-logoIn 1996 Health and Human Services department has put into practice the Health Insurance Portability and Accountability Act (HIPAA) to safeguard the privacy of medical records while allowing the flow of health information needed to provide and promote high quality health care. The HIPAA rule strikes a balance that allows important use of the patients protected health information (PHI) while protecting the privacy of the individuals seeking care and healing.

Given the diversity within the healthcare marketplace (hospitals, clinics, physician practices medical transcription service providers and other healthcare entities) the rule is designed to be both flexible and comprehensive to cover the variety of uses and disclosures of the individuals’ PHI. Violations of the rule could lead to penalties, litigation and dire consequences for those involved with the misuse of the protected health record.

Medical Transcription Services and HIPAA compliance

Outsourcing medical transcription services to experienced providers means they are aware of the importance of maintaining HIPAA compliance. They ensure that all security policies and procedures are in place during the implementation phase of the transcription process. While using a combination of innovative products, sophisticated software and experienced personnel, they can secure PHI for the healthcare facility. This ultimately affords administrators the ability to concentrate on their core activities.

To assure that business activities continue if there is equipment failure or disaster, identical data centers are online to immediately assume all operations. Each facility has the staffing and infrastructure to serve as an alternate data center in the event of a disaster.

To protect PHI from unauthorized access, additional controls put in place by medical transcription companies include:

  • Skilled workforce trained and monitored on HIPAA security, confidentiality, and privacy
  • Electronic access by user and password
  • Audit trails of all transactions – listening, transcribing, editing, viewing, printing, faxing, physician e-signing and electronic delivery methods
  • Encryption of information “exposed” to the Internet

Fast Chart can deliver 100% HIPAA compliant medical transcription services with exceptional quality, dependability, reliability and great service, all for a cost effective price. We are committed to hiring only domestically-located Medical Transcriptionists that meet our rigorous standards and training.

Fast Chart is continually working to enhance performance excellence through a systems approach to sharing quality and performance improvement strategies. Fast Chart prides itself on providing quality, accurate outsourced medical transcription services to meet each client’s increasing documentation demands to support billing reimbursement, risk management, and the need for more data. Feel free to contact us online or call our office toll free: 1-800-334-6606 with any questions.

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